# Shipping Policy - Link: https://vividcozytile.com/shipping-and-order-fulfillment-policy/ - Published: 2025-06-14T17:03:09-07:00 - Author: VividCozyTile ## Customer Support [Home](https://vividcozytile.com/)/Shipping Policy * [How-To Guides](https://vividcozytile.com/how-to-installation-care/) * [Contact Us](https://vividcozytile.com/contact-us/) * [About Us](https://vividcozytile.com/about-us/) * [Terms Summary](https://vividcozytile.com/terms-summary/) - [Terms and Conditions](https://vividcozytile.com/terms-summary/terms-and-conditions/) - [Shipping Policy](https://vividcozytile.com/shipping-and-order-fulfillment-policy/) - [Returns & Refunds Policy](https://vividcozytile.com/returns-and-refunds-policy/) * [Return Request Form (RMA)](https://vividcozytile.com/return-request-rma/) - [Privacy Policy](https://vividcozytile.com/terms-summary/privacy-policy/) - [Mobile Terms of Service](https://vividcozytile.com/terms-summary/mobile-terms-of-service/) - [California Legal Notice](https://vividcozytile.com/terms-summary/california-legal-notice/) - [Disclaimer Page](https://vividcozytile.com/terms-summary/disclaimer/) - [Cookie Policy – Opt-out preference](https://vividcozytile.com/opt-out-preferences/) - [Do Not Sell My Personal Information](https://vividcozytile.com/terms-summary/do-not-sell/) * [VividCozy FAQs](https://vividcozytile.com/customer-support-faqs/) - [Buying Guide](https://vividcozytile.com/customer-support-faqs/buying-guide-faq/) - [Before You Buy: Flooring Decision Guide for Porcelain Tile, SPC, Vinyl Plank, and Peel and Stick Vinyl](https://vividcozytile.com/customer-support-faqs/before-you-buy/) - [Pricing & Services](https://vividcozytile.com/customer-support-faqs/pricing-and-services/) - [Ordering & Delivery](https://vividcozytile.com/customer-support-faqs/ordering-and-delivery/) - [Installation and Maintenance FAQs for Porcelain Tile, SPC Flooring, Vinyl, and Peel and Stick Floors](https://vividcozytile.com/customer-support-faqs/installation-maintenance-faqs/) ## Shipping and Order Fulfillment Policy _Last Updated: Aug 18th, 2025_ We aim to make your delivery process smooth and predictable — whether it’s for a sample kit or a full pallet of porcelain tile. Please review the following terms to understand our shipping structure, delivery timeframes, and your responsibilities as a customer. ## 📦 Where We Ship > We automatically ship to **the 48 contiguous U.S. states (lower 48)**. > * Shipping to Alaska, Hawaii, and U.S. territories (e.g., Puerto Rico, Guam) > is available upon request and subject to manual approval and additional charges. > Orders to these regions may be declined if shipping conditions are not feasible. > * We do not ship internationally beyond U.S. territories. > * We also do not ship to APO/FPO/DPO military or diplomatic addresses due to > carrier and weight limitations. ## ⏱ Delivery Timeframes Delivery & Shipping Policy Table | Country / Region (Policy Name) | Shipping Method | Product Type (Shipping Class) | Estimated Delivery Time | Cost | | United States — Contiguous 48 States — Free Shipping for Select Vinyl Items | Free Shipping (48 States Only) | Select Vinyl Items (shipping class: `domestic-warehouse`) | 0–13 business days (incl. 0–3 day processing) | Free | | United States — Contiguous 48 States — Free Shipping for Full-Size Tile Orders | Free Shipping (48 States Only) | Full-Size Tile Orders (Factory Sea Freight) (shipping class: `factory-sea`) | 0–48 days (incl. 0–3 day processing) | Free | | United States — Contiguous 48 States — Free Shipping (48 States Only) for Sample Kits | Free Shipping (48 States Only) | Sample Kits (shipping class: `sample-kit`) | 0–10 business days (incl. 0–3 day processing) | Free | | United States — Contiguous 48 States — Express Shipping – Fast Vessel for Full-Size Tile Orders | Express Shipping – Fast Vessel | Full-Size Tile Orders (Express sea/air upgrade) | 0–33 business days (incl. 0–3 day processing) | +35% of order subtotal | | United States — AK, HI & U.S. Territories — Special Region Shipping (Manual Approval) | Special Region Shipping (Manual Approval) | All product types | Depends on carrier quote | Extra fees apply | | United States — APO/FPO/DPO Military & Diplomatic Addresses — Not Available | Not Available | — | — | — | | Rest of World — Not Available | Not Available | — | — | — | ## Delivery Estimates * **All delivery estimates include processing time (0–3 business days, Mon–Fri).** * Orders placed **after the daily cutoff of 2:00 PM Pacific Time (GMT-08:00, Los Angeles)** will begin processing on the **next business day**. Orders placed ** before 2:00 PM PT** may ship the same day when inventory allows. * **Business-day counting:** Carrier **transit days are Mon–Fri only**. **Weekends and U.S. federal holidays are excluded** from both processing and transit time calculations. * Delivery times may vary due to customs clearance, port congestion, or seasonal demand. Such delays do not constitute valid grounds for cancellation or refund. * For **Factory Sea Freight** orders (35–45 days), explicit confirmation may be required at checkout to avoid misunderstandings. * **Expedited upgrades** (20–30 business days) are available for full-size sea- freight orders with a **+35% surcharge**. * We strongly recommend ordering **10–15% extra material** to account for cutting waste, breakage, or layout variations. ### Tracking * You will receive a **tracking link** once your shipment leaves our warehouse or factory. * **Factory-direct** orders include milestone updates (e.g., port arrival, U.S. entry, last-mile carrier assignment). > Note: Delivery appointment, liftgate service, and other access-related arrangements— > when applicable—are scheduled by the carrier **on business days (Mon–Fri)**. ## Address Accuracy & Delivery Access Customers are responsible for ensuring delivery addresses are accurate and complete. If a shipment is delayed, refused, or returned due to: * Incorrect or incomplete address * Recipient unavailability * Refusal without prior authorization 👉 **All associated costs — including original shipping, return freight, redelivery, and restocking fees — will be deducted from any refund.** **You must notify us of any site limitations (e.g., forklift access, upstairs delivery, loading dock timing, jobsite constraints) at the time of order. Failure to do so may result in delivery refusal and additional fees.** If your delivery location has restrictions (e.g., gated community, high-rise building, loading dock, ongoing construction), please inform us at checkout or immediately after placing your order. ## ⛔ Delays, Disruptions & Force Majeure Delivery delays caused by **port congestion, customs clearance, extreme weather, third-party logistics issues, strikes, or natural disasters** are considered **force majeure** and **do not qualify for order cancellation, refund, or compensation**. **Risk of Loss: Title and risk transfer to the buyer once the order is handed to the shipping carrier. Please inspect all deliveries upon receipt and report any damage within 72 hours.** Such delays do not qualify as grounds for cancellation, refund, or chargeback. ## 🔄 Order Changes & Cancellations Changes to your order (e.g., product selection, address update, shipping upgrade) must be requested before dispatch. We will confirm whether the change is possible and issue a revised invoice if needed. Orders cannot be changed or canceled once shipped. Custom-made or special-order items may not be canceled after production begins. However, if a custom order is canceled after confirmation but before shipment, a 15% cancellation fee applies to cover initial production costs. * We will confirm whether the change is possible and issue a revised invoice if needed. * Orders cannot be changed or canceled once shipped. * **Custom-made or special-order items may not be canceled after production begins.** ## 📦 Missed Delivery or Undeliverable Shipments If you are not available during delivery and the carrier cannot complete drop-off: * **Storage, redelivery, and liftgate fees may apply**, and will be billed to you; * If delivery fails due to incorrect or incomplete address, customer unavailability, or unauthorized refusal, all resulting costs—including return freight, redelivery, storage, and restocking—will be deducted from any applicable refund. * If the shipment is returned to sender, **original shipping and return freight costs will be deducted from any refund**, in addition to applicable restocking fees. **Important: Please inspect all items upon delivery. Installation of any product constitutes full acceptance. Claims related to defects, damage, or misdelivery will not be accepted after installation.** Do not install any product that is visibly damaged, defective, or incorrect. Doing so waives your right to request a return, refund, or replacement. ## 🔄 Order Changes After Checkout You may request order changes (e.g. quantity, address, shipping upgrade) **before dispatch** by contacting our support team. Changes are not guaranteed and may incur additional fees. Once the shipment has left our warehouse or factory, the order is considered locked and cannot be modified or canceled. Changes requested after dispatch are not guaranteed and, if approved, may incur additional fees such as rerouting, storage, or redelivery costs.  ## 📌 Special Note for Custom or Made-to-Order Items Custom-made items follow separate production timelines and cannot be canceled once manufacturing begins. You will receive an estimated lead time at confirmation. However, if a custom order is canceled after confirmation but before shipment, a 15% cancellation fee applies to cover initial production costs. Sea freight orders are considered final once dispatched and are not eligible for cancellation or refund. ## 📷 Tracking & Status Updates You will receive a shipment notification and tracking link once your order leaves the warehouse or factory. Factory-direct orders include milestone updates (e.g., port arrival, U.S. entry, last-mile carrier assignment). You can also track your order at any time via your account dashboard or by emailing [support@vividcozytile.com](https://vividcozytile.com/shipping-and-order-fulfillment-policy/support@vividcozytile.com). **Upon delivery, inspect your shipment. All damage or shortage claims must be reported within 72 hours with photo evidence. Late claims may not be accepted.** 🛑 **We strongly recommend ordering a sample kit before placing large or full-size orders**. This helps reduce returns and ensures you’re confident in your selection. ## 🔒 Additional Terms & Seller Rights * We reserve the right to **update or interpret this policy** as needed, in accordance with applicable U.S. laws. * All refunds, approvals, and exceptions are at the discretion of VividCozyTile. * This policy is subject to change without prior notice. Latest version always applies. * Please also ensure that the estimated delivery timeframe suits your project schedule before placing large tile or custom orders, as production and shipping timelines are not valid grounds for cancellation once an order is placed. These Terms shall be governed by and construed in accordance with the laws of Hong Kong SAR. Notwithstanding the foregoing, nothing in these Terms shall prejudice or limit any mandatory consumer protection rights you may have under the laws of the United States or your state of residence. In the event of any conflict between these Terms and such mandatory consumer protection laws, the latter shall prevail to the extent required by law. **📫**** Need Help?** If you’re unsure whether your product qualifies for return, or you’d like assistance with initiating a request with our **[Contact Us Page](https://vividcozytile.com/contact-us/)** or, 📧 Email: [support@vividcozytile.com](https://vividcozytile.com/shipping-and-order-fulfillment-policy/support@vividcozytile.com) 📄 [**Submit a Request: Return Authorization Form**](https://vividcozytile.com/return-request-rma/) We’re here to help ensure your experience is stress-free and transparent.